There shall be five voting officers for each chapter; President, Vice-President, Secretary and Treasurer. These officers make up the executing committee. The Road Captain shall serve on the Executive Committee as a non voting member (NVM), except while serving as an alternate.
President
Vice President
Secretary
Treasurer
Road Captain (NVM)
The term of service of these Officers is unlimited. If one of the Positions becomes available, the new Officer will be voted in by the remaining Officers. The Officers have the right to vote in a New Officer and to remove one when it becomes necessary to maintain the NBUK RC to its fullest capabilities.
Any Active Member may run for office. Nominations are not required to run for any principal office position. Any Active Member may become a candidate by simply stating their intention to do so at the nominated meetings for proposed new officer candidates.
A member may not run for more than one office at a time.
Elections of principal officers shall be held at the December monthly meeting. In order to allow for an orderly transition of administrations, the newly elected slate shall assume office at the Annual Meeting. All principal officers shall be elected by a plurality vote. A member may not hold more than one office at a time.
All principal officers shall be elected for a term of one year. The president's term shall be of no fixed term, however a majority vote can over turn the position where the vice president will then take charge until a new president has been nominated and voted in by the executive committee. (See special election)
In the event that the current elected officer is no longer able to perform their duties, a special election for that position shall be held to fill that position at the next monthly meeting. The vote must be unanimous to elect a new president but for other officers a 3-1 vote is adequate.
A writ of impeachment against any officer may be submitted by any active member at a regular meeting. This writ must be signed by at least three Active Members of the chapter and must list the charges as the basis for the writ. All Active Members in the chapter must be informed of the writ prior to any impeachment vote. In order to allow the officer in question an opportunity to prepare a statement concerning the charges against them, a special shall be scheduled for action on the writ no less than three, no more than seven , days following the submission of the writ. Prospects are prohibited from attending this meeting, unless required to give testimony to support the writ or to support the officer in question as a witness. Impeachment requires a 2/3 majority vote of all Active Members in the chapter. Any disciplinary action besides the impeachment will be decided upon by the remaining officers within 7 days of the impeachment vote.
The President is the CHAIRMAN of the Executive Committee and the Chief Executive Officer of the club chapter. All matters concerning relations between the club and any outside person or organization should be routed to the President for appropriate action. The President or his delegate shall assume the Chair at all chapter meetings. He is responsible for controlling the meeting and keeping order. The Chair may not make or second any motion, and may only vote on questions where their vote would affect the outcome, as in making or breaking a tie vote, or on ballot questions.
The Vice-President shall coordinate all committees and supervise plans for all club events. The Vice-President shall act as an intermediary between the President and the Members and Prospects. All questions or comments concerning any club business not specifically related to the duties of the other officers should be brought to directly to his attention. Additionally, the Vice- President is the Second-in-Command to the President, and shall assume all responsibilities and duties of the President in their absence.
The Secretary is responsible for making and keeping all club chapter records.
Membership List, Chapter Bylaws, Rules of Order, Standing Rules, Records of all committee appointments, all written reports, copies of all correspondence between the club and any outside person or organization, Meeting Minutes. He is responsible for calling roll at the meetings. The Secretary must notify Active Members of special or emergency meetings, and must notify all the members of any appointments or elections in their absence.
The Treasurer keeps all the funds of the club chapter. All un-issued Club Colours and badgees, as well as a record of colours, badgees, or reproductions thereof issued to members. He may disburse funds to pay expenses as prescribed in the Standing Rules. The Treasurer must keep an accurate record of all income and expenses. He is required to report the fiscal status of the club at each regular meeting for the information of the members. He must submit a written annual report to the Executive Committee at the Annual Meeting.
The Road Captain is responsible for all club runs. He shall research, plan, and organize all runs. During actual time on the road or at intermediate stops during a run, he shall act as the ranking club officer, deferring only to the President or Vice-President if either of them are present, and only then for matters involving persons outside the club. He shall supply the Secretary with any information required to notify outside agencies of impending club runs in a timely manner. He shall appoint the designated tail gunner for any ride outs and is sole responsible for the actions taken by the tail gunner